CivicPlay.AI

Overview:

Stop reinventing the wheel every time a new project starts. In this session, you’ll learn how to design GPT-powered “Artificial Interns” — custom AI agents that know your organization, remember your workflows, and help staff get more done with less effort. Whether it’s writing grant drafts, summarizing reports, or onboarding new hires, you’ll see how to build agents that think, recall, and act within your existing systems.

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Promise:

Replace repetitive admin tasks and scattered documents with intelligent assistants that recall policies, generate first drafts, and automate knowledge sharing. Build practical, safe AI helpers designed for your programs, not Silicon Valley’s.

 

You’ll Learn:

- The anatomy of an “Artificial Intern”: reasoning, memory, and action loops.

- How to build GPTs and Knowledge Agents tailored to your organization’s programs, FAQs, and data.

- Connecting documents, forms, and internal knowledge to a single AI workspace.

- Guardrails: how to manage privacy, accuracy, and bias.

- How to train, test, and maintain your AI interns over time.

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Live Walkthroughs:

- Build a Knowledge Agent for staff onboarding using ChatGPT’s custom instructions and uploaded materials.

- Create an Artificial Intern that answers program FAQs using your existing documents.

- Demonstrate context recall, role prompts, and automated summaries.

- Compare manual vs. agent-assisted workflows for speed and consistency.

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You’ll Leave With:

- A reusable “Artificial Intern Blueprint” for designing GPTs and Knowledge Agents.

- Setup checklist for connecting files, defining roles, and testing reliability.

- Slide deck and notes from the live demo.

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Who It’s For:

- Community and recreation professionals who want hands-on AI tools that save time and reduce burnout.

- Supervisors, program coordinators, and analysts ready to delegate routine work to AI while keeping control and accountability.

- Leaders exploring how to scale institutional knowledge without increasing staff load.